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Course Site Request Process

Faculty who plan to teach any course (fully online, hybrid, or enhanced) using Etudes can submit requests for live Etudes course sites via MyPortal. 

Instructions

The Request deadline is usually about six weeks prior to the upcoming quarter.  To avoid delays in getting your Etudes course site setup, submit your request by the deadline.

Most Etudes course sites will be set up about four weeks prior to the upcoming quarter for requests submitted by the deadline.

Before you request an Etudes course site:

  • You MUST have successfully completed Etudes training and you MUST have an Etudes account.
  • You need to decide on which type of Etudes site you want to request –
    • Individual Etudes Site for a Single Course Section
    • Grouped Etudes Site for Multiple Course Sections

A individual course site only allows students enrolled in ONE course section to login.

A grouped course site allows students enrolled in multiple course sections to login to the same course site.

What are some of the advantages and disadvantages of allowing students enrolled in several course sections to login in to the same grouped Etudes course site? 

  • Advantage: The instructor only has to login to one course site for several courses to make changes to one course site rather than multiple course sites.
  • Disadvantage: Students may get confused if the combined course site includes both on-campus and  fully online course sections because the number and type of assignments, tests, and discussion may be different.

MyPortal

If you need assistance with MyPortal login, see Quick Start at http://fhdafiles.fhda.edu/downloads/callcenter/FacultyMyPortalQuickStart.pdf or contact the ETS Call Center for assistance at (408) 864-8324 and techhelp@fhda.edu.

Requirements

Faculty who plan to teach any course using Etudes for the upcoming quarter must have completed Etudes training (either ETU 101A, 101B, 101C, and 101D at the Foothill College campus or online from Etudes, Inc.).  

  • For details, visit Faculty Training.
  • Call us at 650-949-7446 if you have questions about Etudes training.

Etudes Course Site Request Process

1)  About five weeks before the start of the next quarter, faculty should submit their request(s) via MyPortal.

2) Foothill Global Access staff send a list of course site set up requests to Etudes.

3) The Etudes staff then sets up the "live" course sites for use during that term and notifies the faculty member. Live course sites are set up about a month before the next quarter starts.

A.  Request an Individual Etudes Site for a Single Course Section

1. Login to MyPortal (https://myportal.fhda.edu/)

2. Click on Faculty Tab

3. Under Faculty Portal Services, click on My Class List

4. Select a Term, then click on Go!

5. Click on the Title of the course section for which you are requesting an Etudes course site.
(You must be assigned as the Primary Instructor for the course section.)

View of My Class List; arrow pointing to Course title; arrow pointing to Go! button

6. Click on ETUDES Setup link on left side of screen

View of Student Roster; arrow pointing to ETUDES Setup

 

7. Click on Create Individual Site

View of Etudes Setup; arrow pointing to Create Individual Site


8. Next, you will see a confirmation of your request on the screen.  This confirmation will be emailed to you, too. 

9. Click on OK

View of confirmation

10. Next, you will see a screen that displays the ETUDES status of your request.

10. Click on Close Roster

View of Etudes Setup; arrow pointing to Close Roster link


11. To refresh your My Class List screen, click on Go!

Green Dot = Etudes site requested

Red Dot = No Etudes site requested


View of My Class List; arrow pointing to Etudes column; arrow pointing to Go! button

B.  Request a Grouped Etudes Course Site for Multiple Course Sections

1. Login to MyPortal (https://myportal.fhda.edu/)

2. Click on Faculty Tab

3. Under Faculty Portal Services, click on My Class List

4. Select a Term, click on Go!

5. Decide which course will be the main course section and which course section(s) will be grouped with the main course section in the Etudes course site. The course prefix and number of the main course section will show up on course tab in Etudes.
Click on the Title of main course for your request.

View of My Class List; arrow pointing to course title; arrow pointing to Go! button

6. Click on ETUDES Setup link on left side of screen

View of Student Roster; arrow pointing to ETUDES Setup link


7. Click on Create Grouped Site

View of Etudes Setup; arrow pointing to Create a Grouped Site link


8. Click on the box(es) next to course section(s) you want to be grouped or combined with the main course section.
Only course sections for which you are assigned as the Primary Instructor are available for being included in a Grouped Etudes site.

9. Click on Go!


View of Create Grouped Shell; arrow pointing to CRN; arrow pointing to Go! link

10. Next, you will see a confirmation of your request on the screen.  This confirmation will be emailed to you, too. 

11. Click on OK

 

12. Next, you will see a screen that displays the ETUDES status of your request.  It lists the main course section and the subordinate course section(s) grouped with it.
Click on Close Roster

View of Etudes Setup; arrow pointing to Close Roster

13. To refresh your My Class List screen, click on Go!

Green Dot = Etudes site requested

Red Dot = No Etudes site requested

View of My Class List; arrow pointing to Etudes column; arrow pointing to Go! button


How to Make Changes to Your Etudes Course Site Request

In order to change your original Etudes Course Site Request, you MUST delete it and start over.

1. Login to MyPortal (https://myportal.fhda.edu/)

2. Click on Faculty Tab

3. Under Faculty Portal Services, click on My Class List

4. Click on the Title of the course that you want to change.  (Please note that if you originally requested a Grouped Etudes Course Site for this course, all the other courses grouped with this course will change, too.)

5. Select a Term, then click on Go!

6. Click on ETUDES Setup

View of My Class List; arrow pointing to course title; arrow pointing to Go! button

 

7. Click on Delete Course Site Request

View of Etudes Setup; arrow pointing to Delete Course Site Request

 

8. You will be asked if you are sure that you want to delete your Course Site Deletion request.  Click OK if you are sure.

View of ARE YOU SURE? arrow pointing to OK button


9. Next, you will see a Confirmation of your Etudes Site Request deletion.

10. Click on OK

View of confirmation with arrow pointing to OK button

11. Next, you will see a screen that displays the ETUDES status of your request.
Click on Close Roster

View of Etudes Setup; arros pointing to Close Roster link

12. To refresh your My Class List screen, click on Go!

Green Dot = Etudes site requested

Red Dot = No Etudes site requested


View of My Class List; arrow pointing to Etudes column; arrow pointing to Go! button

Etudes Login button
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